CLARKS CORONAVIRUS (COVID-19) PROCEDURE
A wide range of construction and construction related work is regularly undertaken on behalf of C & J Clark International Limited and the responsibility placed on those involved will vary slightly dependant on the type of work. For ease of reference and to remove any ambiguity this procedural document has been set out to reflect the various groups of contractors and workers that are likely to be employed by Clarks.
Although the obligations placed upon the various parties involved in the construction work referred to may vary; the principle of this procedure is to ensure that all employers, employees and the self-employed have considered the potential transmission of Covid-19 in planning their work and they have put in place appropriate measures to manage that transmission, if it cannot be eliminated. On each project Clarks will expect those involved to have suitably demonstrated that this has been done before permission will be granted to start the construction work on site.
Visits to Clarks’ Premises to carry out construction and / or construction related work
Contractors shall only visit Clarks’ premises if they have previously contacted local management (e.g. the Store Manager / Manageress) and arranged an appointment.
Without an appointment contractors will not be permitted entry to Clarks’ premises.
On arrival, contractors shall make contact with the local management (e.g. the Store Manager / Manageress) to enable them to be briefed on the premises and internal store operational procedures. The contractors will also be required to “sign in”, in the normal manner.
This process must be adhered to on every visit to ensure that track and trace can be implemented.
Contractors must demonstrate to the local management (e.g. the Store Manager / Manageress) that their health and safety documentation (including RAMS) for the activities they are about to carry out have been reviewed and approved in accordance with the Clarks’ Coronavirus (Covid-19) Procedure. They must also inform the local management of any impact the proposed works might have on Clarks’ staff, customers or any current on-site activities.
No construction works will be permitted without “approved” health and safety documentation.
Contractors must bring to the premises all the equipment that they will need to carry out the planned construction work.
Contractors must not use Clarks’ equipment that is retained at the premises.
1. Contractors, their employees and the self-employed (including maintenance contractors):
All contractors, their employees and the self-employed that are in receipt of instructions (normally in the form of a Purchase Order) to carry out construction or construction related work within one of Clarks’ retail premises shall do as follows:
Prior to starting any construction or construction related work within Clarks’ premises all contractors, their employees and the self-employed shall:
a) Provide a simple “statement of intent” which describes in overall terms how they or their organisation intends to manage the additional risks to themselves, their employees, the Client’s staff (where appropriate) and the general public that are likely to be posed by the Covid-19 Pandemic on their particular specialist construction activities. This statement shall refer to the current HM Government Guidance and how it is likely to impact on their work.
b) In accordance with current Health and Safety Legislation (particularly the CDM Regulations 2015) and the new HM Government Guidance on “working safely during COVID-19 in construction and other outdoor work”, they shall assess the risks likely to be associated with their planned work on the specific site.** The risk assessment must identify all risks and “covid related risks” should not be dealt with separately. Once all risks have been identified a description of how it is intended that the significant risks be mitigated and / or controlled shall be provided. This information shall be issued to the Client and the Project Manager in the form of RAMS (risk assessment and method statements).
**As with all RAMS, they must be site specific documents.
Consideration shall be given to:
- Amendments needed to existing “standard” RAMS as a result of the Covid-19 Guidance.
- Work to be carried out within the particular retail premises by other contractors or self-employed workers which is likely to overlap or happen at the same time as their work.
- Whether the premises within which the works are to be carried out lends itself to the control measures that are proposed.
- Whether the client is fully aware of the new HM Government Guidance on “working safely during COVID-19 in construction and other outdoor work” and its implications on the proposed works and whether they have fulfilled their obligations in this respect. As with all construction related legislation within the UK, it is expected that the “construction operative” will advise the client whether appropriate measures have been put in place to carry out the works safely (this could be the case when carrying out work for Franchisees, who may have little knowledge of current construction legislation).
The RAMS prepared by the contractors, their employees and the self-employed (including maintenance contractors) must include the following (i.e. as extracted from HM Government Guidance on “working safely during COVID-19 in construction and other outdoor work”):
- The contractor shall endeavour to ensure that all their operatives working on this site maintain social distancing wherever possible (keeping workers 2m apart).
- Where the social distancing guidelines cannot be followed in full in relation to a particular activity, the contractor will arrange for mitigating measures to brought in that will reduce the risk of transmission between their site operatives as well as other workers on this site.
- These mitigating measures may include:
Further increasing the frequency of hand washing and surface cleaning. Keeping the activity time involved as short as possible. Using screens or barriers to separate people from each other. Using back-to-back or side-to-side working (rather than face-to-face) whenever possible. Reducing the number of people each person has contact with by using ‘fixed teams or partnering’ (so each person works with only a few others).
Note: Social distancing applies to all parts of the site, not just the location where the contractor’s operatives will spend most of their time. It includes entrances and exits, break rooms, canteens and similar settings.
c) Display a completed copy of the “Staying COVID-19 Secure in 2020” Notice (see below) referred to in HM Government Guidance on “working safely during COVID-19 in construction and other outdoor work” adjacent to their work location.
The above procedure specifically relates to construction and maintenance work to be carried out on Clarks’ premises where C & J Clark International Limited will retain the overall responsibility for the management of health and safety on those premises.